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Please read these Payroll Service User Terms of Use, our General Terms of Use (available here), and our Privacy Policy (available here) (collectively the “Terms”) carefully, as these outline the terms and conditions under which Salsa agrees to provide you, as an Employer-User or Employee-User (“you,” “your,” “yours”), with select payroll and related services (the “Payroll Services”), including certain services provided directly to you by third-party financial institutions. Please read all of our policies carefully as you agree that you consent to the Terms by your use of this website and Salsa’s services, as described further below and in our General Terms of Use. As described further below, by agreeing to these terms, you are also agreeing to the Increase Terms of Service (the “Increase Terms”), as certain of the Payroll Services are made available through Increase and its third-party financial institution partners. All capitalized terms not herein defined shall have the same meanings as defined within our General Terms of Use and/or our Privacy Policy.
These terms of use are entered into by and between you and Salsa Software Inc. (“Salsa,” “we,” “our,” or “us”), and they govern your access to and use of the Payroll Services (as defined in General Terms of Use) and certain payroll services as further defined below. Please read the Terms carefully before you start to use the Payroll Services. If you do not agree to the Payroll Service User Terms of Use, our General Terms of Use, and our Privacy Policy, do not access or use any Salsa Payroll Services, but please get in touch with us so we can try to help.
This agreement remains in full force and effect while you use the Payroll Services and so long as you are subscribed to the Payroll Services and comply with the Terms. All provisions of the Terms shall survive termination by either party, including, without limitation, ownership provisions, warranty disclaimers, indemnity, and limitations of liability.
The Payroll Services is intended only for access and use by individuals at least eighteen (18) years old. If you are not at least eighteen (18) years old, unless you have provided Salsa with and Salsa has accepted the express written consent of your parent and/or guardian, you are prohibited from both the access and usage of the Payroll Services. Only users under the age of eighteen (18) who may be a user of the Payroll Services through their employer may be permitted to provide the express written consent of their parent and/or guardian such that Salsa may provide the Payroll Services as contracted between Salsa and a Salsa Customer.
We may revise and update these Terms from time to time in our sole discretion. All changes are effective immediately when we post them, and apply to all access to and use of the Payroll Services thereafter. Your continued use of the Payroll Services or our Payroll Services following the posting of revised Terms means you accept and agree to the changes.
Salsa provides modern payroll solutions by allowing Salsa Customers to embed Salsa’s payroll product into their software, products, and/or services and allow their customers/clients to enroll in payroll services offered through Salsa. Salsa then works in connection with Salsa Customers and you to provide you with various payroll services. You acknowledge and understand that an Employer-User obtains these payroll services through a Salsa Customer, regardless of whether such fees are paid directly to Salsa by the Salsa Customer or by an Employer-User. The Payroll Services provided to you and other various customers are subject to the services agreement in place between Salsa and the Salsa Customer.
By using the Payroll Services, you appoint Salsa as your agent for the limited purposes of providing you with the Payroll Services, and consistent with the following purposes:
Further, by using the Payroll Services, you agree and warrant the following:
You may be required to sign and agree to additional terms and complete additional forms or authorizations that we provide to you, as may be required by law or as we determine is otherwise necessary to provide the Payroll Services, including but not limited to your payroll and bank account information, and local, state, and/or local powers of attorney (as may be required).
As a condition of using the Payroll Services, you will provide information to us in order for Salsa to perform and provide the Payroll Services (including but not limited to employee forms, authorizations, and previous payrolls (which pre-date Salsa’s involvement in providing the Payroll Services)). We may require you to provide to us, or Customer may require you to provide to Customer in order to provide to us, certain information to verify your identity or the identity of your business, to assess the financial risk of providing Payroll Services to you, and to screen your information against various government or regulatory databases including the Office of Foreign Asset Control Sanctions List. We or Customer may request additional identification or verification documents at our sole discretion, including in response to any request from Increase or Partner Bank, and reserve the right to not provide or stop providing the Payroll Services at any time if we are unable to verify your identity or for any other lawful business reason, including without limitation if Increase and/or Partner Bank suspend or terminate your access to the bank account services provided by Partner Bank pursuant to the Increase Terms and any applicable terms of Partner Bank. Without limiting the foregoing, we may deny, revoke, or suspend your access and use of the Payroll Services at any time for failure to comply with these requirements or otherwise.
You are responsible for maintaining and accurately providing information requested by Salsa. Salsa is not and will not be responsible or liable for any errors or inaccuracies in the information that you provide to us (or your inability or failure to maintain original copies/documents, as may be required by law).
Regardless of the information you provide to Salsa, you are responsible (and Salsa will have no liability) for:
Further, while using the Payroll Services authorizes Salsa to file payroll tax returns and make payroll tax payments, ultimately, Employer-Users are held responsible by taxing authorities for the timely filing of employment tax returns, the accuracy of those returns, and the timely payment of employment taxes for Employee-Users or other applicable payees. As such, Employer-Users should enroll in the U.S. Treasury Department's Electronic Federal Tax Payment System ("EFTPS"), to monitor Employer-User’s IRS account and ensure that timely tax payments are being made for you. You may learn more about EFTPS and enroll online at www.eftps.gov. Salsa encourages Employer-User’s to contact any applicable state taxes authorities as they may offer similar services to verify tax payments and tax account information.
You will be required to approve and submit any payroll information Salsa or Partner Bank requests and requires (including requests made through Increase) to process payments in connection with the Payroll Services, including but not limited to information you provide to Salsa and information used by Salsa to calculate and process employee payroll, track employee benefits, process payroll tax payments to applicable taxing authorities, and produce payroll tax returns and W2 statements, and to authorize Salsa and Partner Bank to create and transmit credit or debit entries necessary to process your payroll and payroll tax transactions as provided through the Payroll Services. You are required to submit accurate and up-to-date payroll information at all times.
Salsa will notify you (via email or other electronic means) when Salsa has received all necessary information to begin the Payroll Services. Prior to Salsa submitting your first payroll, you will be responsible for reviewing and confirming the completeness and accuracy of any payroll information provided by you to Salsa. You shall have all responsibility and liability and are required to (and Salsa shall have no liability nor responsibility for your failure to) timely provide such information and maintain accurate and complete records of all payroll information at all times, including but not limited to any.
As a condition for enrolling in the Payroll Services, you represent and warrant the following for each payroll:
In providing the Payroll Services, Salsa will use its best efforts to verify the authorization of anyone associated with you providing Salsa with instructions or directions related to payroll information and the creation of a debit or credit entry, however, at all times you are responsible for reviewing and verifying that such order for entries is accurate. Salsa may use its discretion to identify the correct payee or refuse to accept or return an order for an entry if such order has inconsistencies or inaccuracies in the payee or financial institution.
If applicable, Salsa will only file tax returns on an Employer-User’s behalf once such Employer-User has processed payroll through the Payroll Services and the payroll has been paid out to the appropriate Employee-User(s) or other payees. Salsa is under no obligation to file payroll tax returns or pay payroll taxes on behalf of an Employer-User if there are any unresolved problems with the payroll information submitted to Salsa or requested from you.
By using the Payroll Services, Employer-User authorizes Partner Bank to initiate debit or credit entries to your applicable bank account at the financial institution supplied to Salsa. If required, you shall provide Salsa (and as may be required, your financial institution) with authorization (via a Salsa-approved form) to initiate debit or credit entries to your bank account via ACH. These authorizations will remain in full force and effect until you provide Salsa with reasonable written notice of termination of any such authorizations. Your failure to provide these authorizations or the termination of the authorizations may be cause for immediate termination of the Payroll Services.
Employer-Users shall be responsible for maintaining and ensuring that its bank account has sufficient funds (as of the date and time Salsa originates debit or credit entries) to cover all disbursements, fees, payroll taxes, or other amounts due in connection with the Payroll Services. If an Employer-User does not ensure that sufficient funds are available (as outlined in the previous sentence), Salsa shall have no liability whatsoever for any resulting consequence directly or indirectly arising from such failure by Employer-User. In the event that Employer-User does not ensure that there are sufficient funds in its bank account, Employer-User shall reimburse Salsa for any financial obligations or liabilities resulting from such failure, and Salsa may:
The amounts due in connection with the Payroll Services will be debited by Partner Bank and held on your behalf by Partner Bank in account(s) owned and controlled by Partner Bank pursuant to the Increase Terms and Partner Bank’s terms (as incorporated therein) until such amounts due are to be remitted to Employer-User’s employees and/or independent contractors and the appropriate taxing authorities/agencies. Such accounts may be omnibus Partner Bank accounts in which funds are commingled for the benefit of Employer-Users. You agree and understand that Salsa has no ownership rights in, and access to or control over, the funds held by Partner Bank. The role of Salsa is limited to acting as the authorized Third-Party Sender (as defined in the NACHA rules) that transmits, on your behalf, your requests that Partner Bank initiate ACH debit and credit entries to withdraw funds from and credit funds to your bank account, and subsequently make payments to your designated payees. To the extent you wish to complete payment to your designated payees in a shorter timeframe than as set forth in these Terms, Salsa and/or Partner Bank shall have the right to request, and Partner Bank to receive and retain, an advanced deposit to remain in the your account with Partner Bank, which may be used at any time in order to cover any deficiencies in the funds on hand in the Employer-User account relative to amounts due to be remitted to Employer-User’s employees and/or independent contractors and the appropriate taxing authorities/agencies. Certain requests for payment to your designated payees may require you to initiate a wire transfer or take other steps to securely and rapidly transmit funds in a timeframe sufficient to meet the request, and Salsa reserves the right to make any such requests at its sole discretion. You agree and understand that you are not entitled to any interest or other earnings associated with any funds held by Partner Bank, and you assign to Salsa and Partner Bank any and all rights you may have to such earnings (if any).
Salsa may in the future and in accordance with applicable rules and laws cease acting as a Third-Party Sender or otherwise facilitating payments on your behalf through Partner Bank (with or without notice to you) and may take responsibility for directly holding and remitting such amounts due. Salsa may also be entitled to any interest accrued, derived, or realized from directly holding and remitting such amounts due, and no interest will be paid to you on these amounts. In such an instance, if Salsa takes custody of such amounts due, Salsa shall indemnify the applicable Employer-User against any loss of any portion of the principal amount of such amounts received and held in the custodial account. If Salsa incurs any losses on such funds or uses the payroll funds for any other reason or purpose, Salsa will ensure the requisite payroll deposits are made on the Employer-User’s behalf using Salsa’s own funds or assets.
As an Employer-User, if you supply an Employee-User’s bank account information directly to Salsa or a Salsa Customer, you certify that you have obtained and are maintaining authorizations (and shall provide such authorization upon Salsa’s request) from those Employee-Users for Partner Bank to credit and debit funds (including to correct an error or overpayment) from those Employee-Users’ accounts.
If a credit or debit entry fails to be paid out, Salsa is unable to make a final payment on Employer-User’s behalf, and the funds are returned to Partner Bank, Salsa will provide notice and the relevant details to the relevant Employer-User. Salsa will facilitate the return of these funds to you pursuant to these Terms, and you are required to contact your applicable Employee-User(s) and/or otherwise resolve payment of the unpaid funds. Employer-Users may also update the required wage and payroll information as necessary in accordance with these Terms to allow Salsa to re-perform such credit or debit entry on the Employer-User’s behalf. Salsa shall have no responsibility nor liability for compliance with an applicable state’s unclaimed or abandoned property laws related to any funds that are unpaid and returned to Employer-User(s).
Employer-Users shall be required to submit all necessary and requested payroll information no later than the applicable cut-off time on the applicable business day so that Salsa may process on your behalf through Partner Bank the submitted payroll information and debit and/or credit entry requests/orders according to Salsa’s then-current processing schedule applicable to you, and subject to the FedACH processing schedule. Salsa will use reasonable efforts to process payroll information submitted by you and transmit such debit and/or credit entries to Partner Bank (either directly or through Increase) to transmit to FedACH with the next regularly scheduled filing schedule Salsa creates. Salsa’s standard processing time for debit and/or credit entry requests/orders is five (5) business days and Salsa will process such entry requests/orders within such time. All such timely processing is subject to your obligations and requirements related to payroll information submitted to Salsa by you and your ability to ensure the sufficient funds are available.
After Salsa has received your submitted payroll information, you may not be able to cancel or amend such submitted information. Salsa will use reasonable efforts to act on any cancellation or amendment requests received prior to transmitting the debit or credit entries to FedACH, but Salsa will have no liability if the cancellation or amendment is not effected. You will reimburse Salsa or the relevant Salsa Customer for any expenses, losses, fines, penalties, or damages incurred in effecting or attempting to effect such a request. Except for credit or debit entries created from payroll information that has been re-approved by you and re-submitted in accordance with the requirements of these Terms, Salsa will have no obligation to retransmit a returned credit or debit entry if Salsa complied with the Terms with respect to the original debit or credit entry.
Salsa’s sole liability and your sole remedy for our failure to perform the payroll tax portion of the Payroll Services (as provided above) shall be as follows:
The Payroll Services will enable you to enter, approve, and submit the requisite payroll information to Salsa for creation, formatting, and transmission of debit or credit entries in accordance with the NACHA Rules and Article 4A of the Uniform Commercial Code. We may reject such payroll information or debit or credit entries which do not comply with the requirements in these Terms, NACHA Rules, or the Uniform Commercial Code. If any payroll information or debit or credit entry is rejected, Salsa will make a reasonable effort to notify the applicable Employer-User promptly, either directly or through the relevant Salsa Customer, so that the Employer-User may correct such submitted payroll information or request that Salsa correct the applicable entry and resubmit it. If you request that Salsa correct any payroll information or debit or credit entries on your behalf due payroll information incorrectly submitted or provided to Salsa by you, Salsa may attempt to correct such information, but is under no obligation to make any requested correction. Salsa shall not liable for any consequences that may directly or indirectly result from our attempt to correct, or failure to correct, payroll information or debit or credit entries based on incorrect payroll information provided by you.
As defined by NACHA Rules, you are the Originator of each debit or credit entry and assume the responsibilities and liabilities of an Originator under the NACHA Rules. You further acknowledge that under the NACHA Rules and the Uniform Commercial Code, Salsa, as a Third-Party Sender is required to make certain warranties on behalf of the Originator with respect to each debit or credit entry. You also acknowledge that under the NACHA Rules and the Uniform Commercial Code, Salsa is not required to indemnify certain persons, including, without limitation, the ODFI (as defined in the NACHA Rules), for the Originator's failure to perform its obligations thereunder.
We may update the content on the Payroll Services from time to time. In order to meet our legal and contractual obligations (including obligations imposed by or through Increase), to evaluate certain risks, and to prevent fraud, Salsa may perform certain diligence on Employer-Users, for which such Employer-User’s compliance, including providing information or documents that Salsa may request, is a requirement for Salsa providing and/or continuing to provide the Payroll Services. In the event that an Employer-User declines certain authorization requests (such as authorization to run a credit report for the Employer-User or other affiliates), there may be an impact on Employee-Users access to and use of the Payroll Services. Salsa may refuse or limit an Employer-User’s access and use of the Payroll Services in the event that Salsa deems an Employer-User poses a risk of fraud or financial harm to Salsa and a Salsa Customer. Further, Salsa may request and you will be obligated to provide, additional information related to any such submitted payroll information or relevant transaction you request Salsa perform as part of the Payroll Services. Salsa may refuse to process a payroll transaction if it concludes that such transaction may be potentially fraudulent or create an undue risk to Salsa or the Salsa Customer through which you receive access to the Payroll Services. You understand and acknowledge that Salsa may be required to report any suspicious activity involving the Payroll Services.
Fees for the Payroll Services are outlined in the applicable services agreement between Salsa and Salsa Customer. Based on this agreement, you may pay fees directly to Salsa, to the Salsa Customer, and/or a combination of Salsa and the Salsa Customer.
Salsa reserves the right to modify its fee structure at any time and without advanced notice; however, the specifics of the fee structure that may be applicable to you will be indicated in the applicable services agreement, so please contact the Salsa Customer through which you have access to the Payroll Services if you have any questions.
In the event that you provide us any ideas, thoughts, criticisms, suggested improvements, or other feedback related to Payroll Services, you agree we may use such feedback to: (a) improve our Payroll Services and (b) promote the Payroll Services, and that you will not be due any compensation for this feedback that is used in these ways. You grant to us a worldwide, royalty-free, fully paid, perpetual, irrevocable license to use, reproduce, modify, translate, distribute, perform, display, import, sell, offer for sale, make, have made and otherwise exploit the feedback in any form, media, or technology, whether now known or hereafter developed, and to allow others to do the same. This is true whether you provide the feedback on the Payroll Services or through any other method of communication with us, unless we have entered into a separate agreement with you that provides otherwise.
The Payroll Services and its entire contents, features, and functionality (including but not limited to all information, software, text, displays, images, video and audio, and the design, selection, and arrangement thereof), are owned by the Salsa, its licensors, or other providers of such material and are protected by United States and international copyright, trademark, patent, trade secret, and other intellectual property or proprietary rights laws.
These Terms permit you to use the Payroll Services subject to the following restrictions:
Consistent with our General Terms of Use, Salsa’s name and logo, and all related names, logos, product and service names, designs, and slogans are the property of the Salsa or its affiliates or licensors. You must not use such marks without the prior written permission of Salsa. All other names, logos, product and service names, designs, and slogans you may encounter through the Payroll Services are the trademarks of their respective owners.
We have the right to:
Termination of the Payroll Services may be irreversible. If the Payroll Services are terminated (whether by Salsa or by you), at the time of such termination, Salsa will have no obligation with respect to any future payroll tax filings on your behalf. Further, if the Payroll Services are terminated (whether by Salsa or you), then Salsa may ask you to make specific elections regarding whether Salsa shall make certain final payroll tax filings on your behalf. If you do request that Salsa make these certain final payroll tax filings on your behalf, but do not provide Salsa with the requisite information promptly following the termination of the Payroll Services, then you expressly authorize Salsa to make the applicable tax filing on your behalf. In such a situation, you agree and acknowledge that Salsa may rely on any such elections and any action taken by Salsa on your behalf (in the face of your failure to promptly supply the required information), and Salsa is not and will not be responsible or liable for any consequences or third-party claims arising from such reliance or any resulting errors in any final payroll tax filings.
YOUR USE OF THE PAYROLL SERVICES, ITS CONTENT, AND ANY SERVICES OR ITEMS ACCESSED THROUGH THE PAYROLL SERVICES IS AT YOUR OWN RISK. THE PAYROLL SERVICES, ITS CONTENT, AND ANY SERVICES OR ITEMS ACCESSED THROUGH THE PAYROLL SERVICES ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS, WITHOUT ANY WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. NEITHER SALSA NOR ANY PERSON ASSOCIATED WITH SALSA MAKES ANY WARRANTY OR REPRESENTATION WITH RESPECT TO THE COMPLETENESS, SECURITY, RELIABILITY, QUALITY, ACCURACY, OR AVAILABILITY OF THE PAYROLL SERVICES. WITHOUT LIMITING THE FOREGOING, NEITHER SALSA NOR ANYONE ASSOCIATED WITH SALSA REPRESENTS OR WARRANTS THAT THE PAYROLL SERVICES, ITS CONTENT, OR ANY SERVICES OR ITEMS ACCESSED THROUGH THE PAYROLL SERVICES WILL BE ACCURATE, RELIABLE, ERROR-FREE, OR UNINTERRUPTED, THAT DEFECTS WILL BE CORRECTED, THAT THE SERVICES OR THE SERVER THAT MAKES IT AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS OR THAT THE PAYROLL SERVICES OR ANY SERVICES OR ITEMS OBTAINED THROUGH THE PAYROLL SERVICES WILL OTHERWISE MEET YOUR NEEDS OR EXPECTATIONS.
SALSA HEREBY DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES OF MERCHANTABILITY, NON-INFRINGEMENT, AND FITNESS FOR PARTICULAR PURPOSE.
THE FOREGOING DOES NOT AFFECT ANY WARRANTIES WHICH CANNOT BE EXCLUDED OR LIMITED UNDER APPLICABLE LAW.
IN NO EVENT WILL SALSA, ITS AFFILIATES, OR THEIR LICENSORS, SERVICE PROVIDERS, EMPLOYEES, AGENTS, OFFICERS, OR DIRECTORS BE LIABLE FOR DAMAGES OF ANY KIND, UNDER ANY LEGAL THEORY, ARISING OUT OF OR IN CONNECTION WITH YOUR USE, OR INABILITY TO USE, THE PAYROLL SERVICES, ANY CONTENT ACCESSED ON OR THROUGH THE PAYROLL SERVICES, OR ANY SERVICES OR ITEMS ACCESSED THROUGH THE PAYROLL SERVICES, INCLUDING ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO, PERSONAL INJURY, PAIN AND SUFFERING, EMOTIONAL DISTRESS, LOSS OF REVENUE, LOSS OF PROFITS, LOSS OF BUSINESS, OR ANTICIPATED SAVINGS, LOSS OF USE, LOSS OF GOODWILL, LOSS OF DATA, AND WHETHER CAUSED BY TORT (INCLUDING NEGLIGENCE), BREACH OF CONTRACT, OR OTHERWISE, EVEN IF FORESEEABLE.
EXCEPT FOR SALSA’S OBLIGATIONS TO REMIT FUNDS THAT ARE PROCESSED UNDER THE PAYROLL SERVICE TERMS OF USE OR AMOUNTS THAT ARE IN SALSA’S POSSESSION THAT ARE RIGHTFULLY OWED TO YOU, IN NO EVENT WILL THE COLLECTIVE LIABILITY OF SALSA AND ITS SUBSIDIARIES AND AFFILIATES, AND THEIR LICENSORS, SERVICE PROVIDERS, EMPLOYEES, AGENTS, OFFICERS, AND DIRECTORS, TO ANY PARTY (REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, TORT OR OTHERWISE) EXCEED THE AMOUNT YOU HAVE PAID TO SALSA FOR THE APPLICABLE SERVICES IN THE LAST 12 MONTHS OUT OF WHICH LIABILITY AROSE.
THE FOREGOING DOES NOT AFFECT ANY LIABILITY WHICH CANNOT BE EXCLUDED OR LIMITED UNDER APPLICABLE LAW.
You agree to defend, indemnify, and hold harmless Salsa, its affiliates, licensors, and service providers, and its and their respective officers, directors, employees, contractors, agents, licensors, suppliers, successors, and assigns from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys’ fees) arising out of or relating to your violation of these Payroll Service User Terms of Use or your use of the Payroll Services, including, but not limited to, information that you provide to Salsa, your breach of the representations and warranties outlined in these Payroll Service User Terms of Use, any use of the Payroll Service’s content, services, and products other than as expressly authorized in these Terms or your use of any information accessed or obtained from the Payroll Services.
All matters relating to the Payroll Services and these Payroll Service User Terms of Use and any dispute or claim arising therefrom or related thereto (in each case, including non-contractual disputes or claims), shall be governed by and construed in accordance with the internal laws of the State of California without giving effect to any choice or conflict of law provisions or rules.
At Salsa’s sole discretion, it may require you to submit any disputes arising from the use of these Terms, including disputes arising from or concerning their interpretation, violation, invalidity, non-performance, or termination, to final and binding arbitration under the Rules of Arbitration of the American Arbitration Association applying California law.
No waiver by Salsa of any term or condition set forth in these Terms shall be deemed a further or continuing waiver of such term or condition or a waiver of any other term or condition, and any failure of Salsa to assert a right or provision under these Terms shall not constitute a waiver of such right or provision.
If any provision of these Terms is held by a court or other tribunal of competent jurisdiction to be invalid, illegal or unenforceable for any reason, such provision shall be eliminated or limited to the minimum extent such that the remaining provisions of the Terms will continue in full force and effect.
Salsa shall not be liable or responsible for any delay or failure to perform due to causes outside of the direct, reasonable control of Salsa.
The Terms constitute the sole and entire agreement between you and Salsa with respect to the Payroll Services and supersede all prior and contemporaneous understandings, agreements, representations and warranties, both written and oral, with respect to the Payroll Services.